Event / Conference Support Guide

This page intends to help you get started planning your event. The best thing you can do for yourself and your event is to start planning and coordinating with others early.  

1. Contact Conference Services by phone (438-5364) or email. They can help you with the logistics of such events like planning, facilities, on-site support, registration, and marketing.
   1. Numerous facilities at ISU offer technical support for events including the Bone Student Center. CAS-IT is not adequately staffed to provide event support staffing. 
   2. CAS-IT can help you during the planning process by providing consultation for your technology needs. 
2. Contact Kevin Bersett as University Marketing and Communications is always looking for good stories about things happening on campus or alumni accomplishing extraordinary things off campus.
3. Review the Access to Technical Resources for Conference Attendees guide.  
4. Consider the technological equipment you might need. 
   1. Consider using a facility that is already equipped with technology like the Bone Student Center, Alumni Center, Milner Library, or the College of Business.  
   2. Alternatively, equipment (like computers and audio/video) is available for loan from the Technology Support Center, Milner Library, and the Center for Teaching, Learning, and Technology.  
   3. CAS-IT does not regularly have equipment available for loan, but we might have equipment we're testing that we might be able to loan.
5. If you plan to have any portion of your conference online, CAS-IT recommends Zoom for most scenarios.  We also recommend purchasing a Zoom webinar license through the Technology Support Center.  
   1. Cameras like the HuddleCam HD GO, Acendo Vibe 5100, or Meeting Owl are good solutions for small meetings with people in a small room and remote attendees. A Meeting Owl is available from the Technology Support Center for check-out and can be reserved by contacting 438-4357.
   2. Larger presentations will need sophisticated equipment to properly capture presentations and in-person attendees.  Consider using a facility that already has such equipment and trained staff to support it.  
6. Request a website on the About.IllinoisState.edu system to help advertise and communicate your event.
7. Request an Office 365 Teams site to help coordinate planning with your colleagues and to receive a conference email address.